Effective Date: May 30, 2025
Last Updated: May 30, 2025
At Colecta AI Pvt. Ltd. ("we", "us", "our", or "Colecta AI"), your privacy is of paramount importance. This Privacy Policy describes how we collect, use, store, and protect your personal information when you use our website, mobile platform, and services (collectively, the "Platform"). By accessing or using Colecta AI, you agree to the practices described in this policy.
If you do not agree, please do not use the Platform.
About Us
Colecta AI Pvt. Ltd.
Address: FLAT NO-604 DK-4 LEELA, ATULYAM MISROD, Huzur, Madhya Pradesh, 462039, Trilanga, Bhopal, India
Email: contact@colecta.ai
We are an AI-powered collaboration and management platform that helps content creators connect with brands, manage their campaigns, track deliverables, and get paid efficiently.
Scope of This Policy
This policy applies to:
All users of our platform: creators, brands, and visitors
Data collected through our website, application, and integrated social media platforms (Instagram, YouTube)
Data collected through communications, transactions, and user activity
Information We Collect
We collect various types of data from and about users:
a. Personal Identification Information
Full name, username, email address, phone number
Business or brand name (for brand users)
b. Profile and Account Information
Profile pictures, bios, service offerings, rates
Past collaborations, niche details, content categories
c. Social Media Information
Upon authorization, we access data from Instagram and YouTube:
Follower count, engagement metrics, post performance
Publicly available videos, reels, stories, and captions
Channel metadata, audience demographics, performance reports
d. Financial Information
Bank account and payout details (used solely for transferring earnings)
Tax-related information (if applicable)
Transaction history and invoices generated via the platform
e. Collaboration and Communication Data
Campaign applications, proposal submissions, agreements
Uploaded content, feedback, messages between creators and brands
Deadlines, approvals, and revision statuses
f. Usage & Technical Information
IP address, browser type, device type, OS
Time spent, pages visited, clicks, navigation patterns
Log files and error reports
g. Cookies and Similar Technologies
Cookies to remember user sessions, preferences, and login status
Tools like Google Analytics to track usage and platform optimization
Pixel tags and scripts for functionality and analytics
How We Use Your Data
We use the collected data to:
a. Deliver and Improve Our Services
Connect creators with matching brand opportunities
Enhance recommendations using AI
Provide personalized dashboard insights and tools
b. Ensure Platform Functionality
Facilitate campaign workflows, messaging, and submissions
Process transactions and manage payout systems
Send notifications, reminders, and updates
c. Optimize User Experience
Improve platform layout, performance, and content
Use analytics to troubleshoot issues or refine features
Test and deploy machine learning models
d. Marketing & Communication
Send important service-related emails (campaigns, approvals, payment updates)
Notify users of new features, opportunities, or updates (opt-out available)
Legal Basis for Data Processing
As an Indian company, we process your data:
With your explicit or implied consent (e.g., when you sign up or connect social accounts)
To perform our contractual obligations (e.g., manage payouts, campaigns)
To comply with legal requirements (e.g., accounting, fraud prevention)
Data Retention
For as long as your account is active
As needed to provide services and fulfill obligations
As legally required (e.g., payment records, invoices)
Users may request account deletion, after which your data will be permanently deleted or anonymized — unless retention is legally required.
Data Sharing and Disclosure
We do not sell, rent, or trade your personal data.
We may share your information only:
With trusted service providers (e.g., payment processors, analytics tools) under strict confidentiality agreements
To comply with Indian legal or regulatory requests
To investigate or respond to fraud, abuse, or platform misuse
No third-party marketing or advertising entities currently have access to your data.
Data Security
Encrypted storage and communication (HTTPS, secure databases)
Access control protocols for sensitive information
Regular vulnerability scans and monitoring
However, no system is 100% secure. In the event of a data breach, we will promptly notify affected users and authorities as required by law.
Use of Artificial Intelligence (AI)
Analyze creator profiles and content performance
Recommend optimal collaborations or pricing insights
Predict campaign outcomes and assist in decision-making
All AI-driven features operate on responsibly collected and secured data, with no unsolicited automation or decision-making without user awareness.
International Users
Currently, we serve users within India. In the future, as we expand globally, we will comply with applicable data protection laws like the GDPR (EU), CCPA (US), or others.
We will update this policy and notify you when those legal frameworks become applicable.
Your Rights and Choices
Access your personal data
Correct or update inaccuracies
Delete your data or request account removal
Withdraw consent for optional data processing
Opt out of marketing emails
To exercise these rights, email us at [contact@colecta.ai]. We will respond within a reasonable timeframe.
Children's Privacy
Our platform is intended for users aged 18 and above.
We do not knowingly collect personal data from children under 18.
If we discover such data, we will delete it immediately.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in law, technology, or our business practices.
We will notify users of any significant updates through:
In-app notification, and/or
Email communication
Your continued use of the platform constitutes acceptance of the updated policy.
Contact Us
Email: contact@colecta.ai
Company: Colecta AI Pvt. Ltd.
Address: FLAT NO-604 DK-4 LEELA, ATULYAM MISROD, Huzur, Madhya Pradesh, 462039, Trilanga, Bhopal, India
